NonProfit+™ ERP Cloud Accounting Software Engineered for Non Profits & NGOs Wed, 25 Oct 2017 19:30:33 +0000 en-US hourly 1 Foundation Success Story – NonProfitPlus Powered by Acumatica Thu, 23 Mar 2017 21:00:52 +0000

Foundation Success Story – NonProfitPlus Powered by Acumatica

We love to spotlight customer success, especially for organizations that focus on doing good in the community.  The Cesar Chavez foundation is one of them.  Watch the video below to see what the staff at Cesar Chavez thinks about the AcumaticaNonProfitPlus™ solution.

This project was a fun one for everyone, especially knowing how much efficiency the Cesar Chavez Foundation would gain after the implementation was complete and the software live.  This project was completed in unison with our Bay Area partner, Nims and Associates.  We are proud to partner with strong partners that can develop relationships with customers in their own backyard and deliver a variety of ERP services with excellence.

Interested in learning more about how we help foundations manage their finances with new, best-in-breed technology? Click here to learn more.

Foundation Success Story – NonProfitPlus Powered by Acumatica

Foundation Success Story - NonProfitPlus Powered by Acumatica We love to spotlight customer success, especially for organizations that focus on doing good in the community.  The Cesar Chavez foundation is one of them. [...]

  • ny grant management software anti-poverty

United Way Long Island Awarded Management of Poverty Grant by New York OTDA

United Way Long Island to Manage NY Poverty Grant As part of Governor Cuomo’s Empire State Poverty Reduction Initiative, the United Way of Long Island will be managing a $1.5 Million grant to help [...]

  • grant management software grant better

Sustainable Water Management Grant for Scituate

Sustainable Water Management Grant for Scituate, MA Congratulations to Scituate, MA on their recent Sustainable Water Management Grant of $115,250 "intended for water conservation, source and demand management and other water withdrawal planning [...]

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Running Your Own Non Profit Accounting Software Selection Process Mon, 20 Mar 2017 21:54:15 +0000

Running Your Own Nonprofit Accounting Software Selection Process

So, you’ve taken the leap and decided to replace your clunky, old accounting software.  Your staff has grown tired of the seemingly infinite number of work-arounds, and your funding sources (donors, grantors, etc.) are looking for better reports and a tighter audit trail.  What’s next?

Shopping around for a new nonprofit financial management software can be a cumbersome task, especially while you are stuck with your existing system in the interim.  Although there are many organizations that specialize in requirements gathering and business process mapping, your budget or timeline may not permit a third party to run your RFP process for you.  Here at NonProfitPlus, we try to coach our prospects through the sales process as much as we can.  We experience mainly two types clients that are looking to make a software transition:

  1. Nonprofits that have hired third parties to run RFP’s

  2. Organizational Pioneers that experience pain points and NEED change

We enjoy working with consultants when an organization can afford to have a 3rd party run a fair, organized process, but we understand that this isn’t a viable option for all nonprofits.  What I most often encounter during our sales process are what I call “organizational pioneers”.  These are folks within a nonprofit organization that lead the process for change and business system improvement.  Often, this is related to a new person coming into the organization that recognizes the need to upgrade broken, disparate systems with manual workarounds.  Organizational pioneers can be found in all levels of an organization, from accounting staff all the way to VP’s and CFO’s.

My goal here is to provide organizational pioneers with a simple, straightforward framework to use during their requirements gathering and software selection process.  By doing a quick google search, one can easily find a plethora of templates and resources available to use while searching for the best nonprofit accounting software for their organization.  These resources are good, but can often inundate an organization with low headcount and bandwidth and possibly inhibit change from ever occurring.  Below, I’ve included some key benchmarks everyone should use broken into:

  • Pre-Requirements Gathering

  • Business Process Mapping

  • Requirements Gathering

  • Potential Vendor Invitation

  • Vendor Elimination and Selection

Nonprofit Accounting Software

Pre-Requirements Gathering

You might be thinking; don’t I start by figuring out what we need?  Maybe, but I think it is more important to discuss the people involved before jumping into the process.  What does this look like?  I recommend setting a meeting with every stakeholder that might be part of your software
selection and implementation process, from this point through go-live of the new system.  It is important to kick the project off on the right foot, so develop an agenda for the meeting and demonstrate a high-level of organization from the get go.  This is especially true if you will need approval for the purchase of the software and services for the implementation.  Your job is to sell the need for a project first, then find a solution that fits the need later.  One item on the agenda should be to discuss current pain points.  What you are experiencing in your role might be very different from what someone else in the organization is going through.  This phase marks the beginning of documenting your business processes that can be improved and reengineered.

At this point, you should establish estimated timelines for the project, as well as expectations for how much time the stakeholders will need to invest before purchasing a system and kicking of the implementation.

Business Process Mapping Example

Tip: Ask around your town to see if any similar organizations have recently completed a mapping exercise. Nonprofits love to share with one another, so you may find a nearby organization that is ready and willing to share structural materials with you.

Business Process Mapping

There are various software programs out there that allow you to easily map your current business processes and reengineer them for what you desire future state.  If this is your first time around, I recommend mapping your business processes in a shared google doc with the rest of your team.  Let’s take a simple scenario as an example.  Let’s say that you are currently using excel to manage your expense claims.  The “as-is” process might look like this:

  1. Employee incurs expense
  2. Employee enters expense into spreadsheet
  3. Employee prints expense report and attaches any receipts over $25
  4. Employee hands paper copy to supervisor
  5. Supervisor approves claim and sends to Accounts Payable or rejects and returns to employee
  6. Accounts Payable department enters expense and releases payment
  7. Check is cut and sent to employee for reimbursement

There are no fancy maps here, but this provides a simple documented process of what currently is happening for expense claims and reimbursement.  Your future state “to-be” map is your desired outcome after upgrading to a new software package:

  1. Employee incurs expense
  2. Employee enters expense into mobile app via mobile device
  3. Employee attaches receipts to expense receipts via mobile app or pc for any receipts over $25
  4. Employee submits all receipts on the 15th and 30th
  5. Supervisor logs into system and approves or rejects expenses
  6. Once approved, the expenses should automatically flow into the Accounts Payable module for payment
  7. AP department releases payment
  8. ACH file is produced and uploaded to the bank for payment to employee

Again, this is a simple “list”, but will help in identifying needs, pain points, and aspects of a new software package you should be looking for.

Requirements Gathering

Now that your team has assembled and you’ve documented your core business processes, it’s time to revisit the outcomes of your stakeholder meetings and business process mapping.  Rank your requirements as “must-haves” and “nice-to-haves”.  Here are some examples of “must haves” that we see prospects looking for:

  • Grant Management Module
  • Due to/Due from processing for fund balancing
  • A cloud based system, accessible from any device anywhere
  • 25 Concurrent users
  • Multi-currency accounting

This is an important time to establish all parameters, such as user counts needed, reporting needs, licensing and deployment preferences, etc.

Here are some examples of “nice-to-have’s”:

At this point of your requirements gathering and selection process, you can also start to set the budgetary expectations and with your team.  As the pioneer pitching this to management or the board, you have enough data collected, processes mapped and people engaged to put a dollar range on what you should be willing to spend to improve from your legacy system.

Potential Vendor Invitation

Once you have gathered your requirements, you are now ready to do some research and find 4 to 5 qualified vendors.  Google is a great place to start this phase, but I recommend talking to friends and colleagues within your network to see what other organizations are moving to.  In addition to browsing websites, try to find customer testimonials with which you can resonate.  Given the amount of information available via the website, you should be able to easily identify a small handful of vendors that appear that they may be a good fit.

Most vendors will ask you to have a short discovery call (15 to 30 minutes) in order to get a better understanding of your business requirements.  Since you’ve completed all the steps above, you will be more than ready to share with them what is important to you and what is a nice to have.  If the vendor believes that they may be a potential fit for your organization, they will recommend a short demo (1 hour to 1.5 hours) so that you can get a high-level understanding of their product offering and how it can help your nonprofit.

Remember to take good notes during this step of the process, but use your business process maps and requirements gathering documents as a guide throughout the preliminary demos.  Also, invite as many people that have participated in prior steps to attend the demos.  They won’t be surprised, since you’ve been engaging them from the very start.  If you have shared your requirements with the vendor, they should be able to provide you with an estimate for the software license/subscription costs and a range for the implementation.

Vendor Elimination and Final Selection

non profit accounting software requirements gatheringAfter reviewing your notes from the preliminary demos, you and your team should be able to identify 2 vendors that you would like to invite back to conduct an in-depth, detailed demonstration.  This could be as short as 2 hours or as long as a full day demonstration.  Most vendors are very flexible and want to show you the aspects of their software that are most important to you, the customer.  For this reason, I recommend that YOU develop the agenda for the day.  The vendor may ask to move some things around to fit their product, but this ensures that you will see everything that you need to to make an informed decision.

After both in-depth demos, you can request final pricing and make a decision!  Continue to use your requirements that you established early in this process to guide your decision.  Although we are all bound to adhering to budgets, it is important not to make a decision solely on price.  You’ve invested a lot of time in leading your organization through this change, and you want to make sure that everyone is happy with the new system for at least 5 to 7 years, if not more.


The last step is to kick off your implementation!  What an exciting time!  Don’t worry, all of you hard work during your software selection process, such as requirements gathering, process mapping and rallying the troops at your organization will pay off dividends as you prepare for this period of change and transition.  There is nothing more exciting than kicking off an ERP implementation project where the product is the right fit and the customer has identified their pain points and needs!

Earlier in this article, I mentioned two groups of people that we encounter during a nonprofit accounting software selection process: Consultants and Organizational Pioneers.  By following the guidelines above, we hope that you will become a more informed and equipped organizational pioneer.  There is nothing more validating for all parties involved in an ERP project than watching a solution match someone’s needs, improving the overall efficiency and success of a nonprofit organization.

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United Way Long Island Awarded Management of Poverty Grant by New York OTDA Mon, 13 Mar 2017 20:53:14 +0000

United Way Long Island to Manage NY Poverty Grant

As part of Governor Cuomo’s Empire State Poverty Reduction Initiative, the United Way of Long Island will be managing a $1.5 Million grant to help Hempstead Village.

With great power (or grant money) comes great responsibility. It it imperative in any grant management relationship such as this one, reporting becomes “the thing that will catch the conscience of the king.” Having the appropriate grant management software in place, tied to financial reporting, is the best way to ensure that your organization is undeniably managing the grant to its place and purpose well. A software that limits users and grants to specific funds can make all the difference, and really should be a requirement.

At nonprofits the mission is the bottom line, and in grant management the purpose is the bottom line. Proper restrictions and reporting are the key to proving purpose and mission. Don’t wait for the pain of an unsatisfied public, city, or state. Setup an intelligent system that is undeniable.

non profit grant management software long island ny

From Newsday:

The New York State Office of Temporary and Disability Assistance has recommended the United Way manage a $1.5 million poverty grant given to Hempstead Village.

Gov. Andrew M. Cuomo’s Empire State Poverty Reduction Initiative awarded the village the grant last year to reduce the number of homes in poverty.

Assembly Deputy Speaker Earlene Hooper (D-Hempstead) asked last month that the funds be withheld until a review was completed for what agency would manage the grant. Hooper wrote in a letter to the OTDA, which manages statewide low-income programs, that the money be withheld “until the vetting and approval process was completed.”

Hooper argued that the funds should not be handled by the United Way of Long Island and instead lobbied that the money be managed by the Economic Opportunity Commission of Nassau County.

The OTDA released a statement late Thursday that the poverty grant should be managed by The United Way, which the agency noted had been used by other communities to coordinate poverty grants.

Source: Newsday

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Accounting Software for Pennsylvania Nonprofit Organizations Fri, 10 Mar 2017 23:11:46 +0000

Accounting Software for Pennsylvania Nonprofit Organizations

Implementing nonprofit ERP accounting software is tough work.  Given that projects can can take anywhere from sixty days to 9 months (or more), it is important to select a vendor that you can trust to complete the work and deliver a system that you will use for many years.  Most mid-market ERP software systems are sold and implemented through a channel of partners.  This offers our customers best of both worlds: high-quality, cutting edge software implemented by a local expert that lives in your community.

Since working with Empower, we’ve been blessed with five years of tremendous growth.  We now have no technology constraints in growing our business.

Missy Lovrich, CFO, Imler's Poultry L.P

Local Pennsylvania Reseller and Partner

For this reason, we’ve partnered with Empower Business Solutions to serve nonprofits in Central and Western Pennsylvania.  Since 1989, Empower Business Solutions has been partnering with small and midsize businesses that require robust business management software.  Strategically located in Altoona, PA, Empower has the knowledge and experience to assist nonprofit of all sizes select and implement new nonprofit accounting software.  Empower specializes in Financial Management software, Distribution Management software, and Business Intelligence & Reporting.  Pennsylvania is a state with a wide variety of nonprofit organizations, so NonProfitPlus is excited to partner with a local reseller that has deep experience in a number of verticals and has industry expertise.  Whether you have outgrown QuickBooks or have a homegrown business system and need to move to a modern one, Empower can help.

When selecting a partner to work with, it is important to understand their capabilities and expertise.  Some partners specialize in core accounting setup, while others may have software development teams that can customize the software to your liking.  In addition to general business software consulting, Empower Business Solutions has the staff on hand to create reports and enhance your Business Intelligence.  Cloud-based ERP systems offer end users the leisure of configuring or customizing the software to meet the needs of each organization, rather than the other way around.  This could be a simple as adding a custom field to a donor record or as complex as creating a custom process or rule.  Empower Business Solutions has the development staff on-hand and is certified to work within the Acumatica ERP platform.  When asked about partnering with Empower, Missy Lovrich, CFO of Imler’s Poultry L.P. said “Since working with Empower, we’ve been blessed with five years of tremendous growth.  We now have no technology constraints in growing our business”.

States with the Most Nonprofits

PA Nonprofit Accounting Software

Pennsylvania Nonprofits

The Keystone state has long been considered a state with a strong nonprofit presence.  According to our friends at Guidestar, Pennsylvania currently has over 100,00 nonprofit organizations, coming in at #5 when compared to all states by sheer number of nonprofit organizations.  The PA nonprofit scene is diverse as it is deep, encompassing large universities like the University of Pittsburgh all the way to small Christian service related organizations.  Pennsylvania is also know for it’s plethora of food banks, hospitals and various foundations.

As a Pennsylvania native myself (shout out to Bucks County!), I can speak to the altruism, generosity and quality of program and services across the entire state.  As a kid, it was very easy to get involved in the community, volunteer and raise funds for church and school related activities.  That’s why I’m so excited to team up with Joe Hasson and his team from Empower Business Solutions to support Pennsylvania nonprofits as they look to move their financial management software to the cloud.  The combination of new technology and a strong local partner is how we plan on empowering nonprofits to grow and efficiently serve their communities.

For more information about this partnership, please contact Joe Hasson, President of Empowered Business Solutions at 814-942-8777  or

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Sustainable Water Management Grant for Scituate Thu, 16 Feb 2017 15:53:25 +0000

Sustainable Water Management Grant for Scituate, MA

Congratulations to Scituate, MA on their recent Sustainable Water Management Grant of $115,250 “intended for water conservation, source and demand management and other water withdrawal planning and mitigation projects.”

Grant Management on grants like these is incredibly important for not only the integrity and conservation of the water sources, but also for continued funding of conservation projects via state grants.

At NonProfit+ we’ve designed our cloud ERP to manage grants better from the ground up and across the board. Request a Demo, and we’ll show you how.

Seth Kuhn

Press Release:

The town of Scituate was awarded $115,250 from the Water Management Act Grant Program, an effort by the Executive Office of Energy and Environmental Affairs and the Massachusetts Department of Environmental Protection that is intended to help communities with water conservation, source and demand management and other water withdrawal planning and mitigation projects. Eight other communities in the commonwealth were awarded these Sustainable Water Management Initiative grants in early January.

Scituate’s project focuses on improvements to the reservoir dam off Route 3A that will enable the town to have approximately an additional month of water supply storage while also improving herring passage into the 80 acres of habitat in the Reservoir. This would be accomplished by raising the reservoir level by 1.5 feet and lowering the fish ladder exit by 3.9 feet. Previous SWMI grants awarded to the town in 2013-14 provided a feasibility analysis and modeling of different dam modifications to arrive at the aforementioned scenario. This phase of the project will focus on design and permitting of the modifications, including town and state permitting and design of the modifications to the 60 percent level, as well as an update of water demand modeling and town water use profiles to include data from the past few years, and public meetings to present the project work. Scituate will be working in partnership with the North and South Rivers Watershed Association and Massachusetts Bays Program to complete the work this spring.

The town of Scituate has been an active partner for over a decade with the North and South Rivers Watershed Association, Massachusetts Bays Program and the Massachusetts Division of Ecological Restoration to restore more natural streamflow, herring passage to the First Herring Brook and to conserve its drinking water resources. This grant is the next step in the process to help meet those goals.


Scituate Resource Committee:

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Finding The Best Nonprofit Accounting Software Thu, 28 Apr 2016 15:01:38 +0000

A solution that benefits the nonprofit Industry

Considering that software solutions are ideas coded into automated programs, the impersonal stereotype of accounting software starts to show its human face when you look at the people behind the code.

When looking for the best products or services in any industry, it’s important to seek out the visionaries and leaders, learning about their stories, passions and experience. We may often associate accounting software solutions to the engineers that develop the modules or the consultants that implement and deliver the product, but it is equally as important to understand the visionaries behind the scenes.

Accounting Software that meets the needs of nonprofits

One such visionary is Bill Dean. Mr. Dean is a Certified Public Accountant (CPA) with thirty plus years of experience in accounting. He has extensive experience with the particular requirements of nonprofit organizations.

In the course of his career, Bill has traveled the breadth of the United States extensively meeting, training, and consulting with the accounting professionals in both the for-profit the nonprofit field. He has a depth of technical experience that sets him apart from his peers. This has given him insight into what works as well as what is needed to successfully meet the accounting needs of nonprofit organizations.

Acumatica and NonProfitPlus

Bill Dean’s tenure as the founder of Accounting System Integrators, LLC, a certified Acumatica and Microsoft Dynamics SL partner, has given him the specialized knowledge to bring the NonProfitPlus Accounting Software Suite to the market. Using his years of experience and accounting expertise, he has been able to develop the cloud-based accounting software that helps nonprofit organizations manage their finances and achieve the mission.

Acumatica is on the cutting edge of enterprise resource planning (ERP) software for small to medium sized businesses (SMB). Mr. Dean’s insights, experience, and passion enabled him to bring this precise package, built on the Acumatica platform, to the market which is specifically tailored to meet the needs of the nonprofit industry.

Designed with precision for nonprofits

The accounting requirements of nonprofit organizations are unique and highly specialized compared to a for profit businesses. In the past, this has meant using traditional accounting software and then employing numerous “work around” or band aid solutions in order to meet the industry best practices.

With NonProfitPlus, these issues are fully resolved with a cloud-based system precisely tailored to meet and exceed all reporting requirements.

All the benefits of cloud-based software

The development of this industry leading licensing model allows unlimited users in an organization to participate in their appropriate role, all from inside on unified system. This means that everyone from the executive staff to the AP clerk can access the system to perform tasks they need to complete. The use of cloud-based software enables accurate, up to date information to be available for those who need it in real time. Time consuming and costly software updates are now done automatically and state of the art encryption eliminates security concerns.

Provident High quality hands-on training

In addition to creating a robust nonprofit accounting suite, Bill recognized another area in which nonprofits needed support: Training. Training, or the lack of it, has been an issue for all forms of accounting software for many years. Users of NonProfitPlus enjoy unlimited access to more than 200 brief, instructional videos, wrapped in engaging courses. This allows for superior training at all levels of an organization while reducing costs.

Thank you Bill Dean and NonProfitPlus

Bill Dean CPA, CEO NonProfitPlusWhen knowledge, experience, and passion are combined, industry changing breakthroughs are possible. This is what happened with Bill Dean and NonProfitPlus, a cloud-based accounting software that meets the specialized needs of the nonprofit industry. To find the best nonprofit accounting software for your organization, look no further than Mr. Bill Dean and the team at NonProfitPlus.

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Staying Motivated While Achieving Your Nonprofit’s Mission Mon, 11 Apr 2016 19:30:44 +0000 If your New Year’s resolution has made it through Q1 of 2016, congratulations!  If you are like most people, however, your lofty goals for exercise and professional growth ended a few weeks into the new year.  With temperatures rising and Spring just around the corner, now is just as good of a time as any to make some effective changes in your daily routine.  Here are 5 ways to stay motivated, positive and passionate about your job as a Nonprofit employee.  The life of a social entrepreneur is difficult and comes with tall highs and low lows, so give one of these ideas below a try!

1) Change the scenery of your workspace

This might seem like an obvious solution, but I have a few specific recommendations.  Take a few minutes to organize that pile of paperwork you really don’t want to see anymore, add a new plant, update the pictures of your family, etc.  One specific item that I’ve found helpful is to hang pictures or memoirs of a recent event that your organization hosted or planned.  It is important that you surround yourself with evidence that you are being successful and producing something even though you may not feel like it everyday.  If you received an email from a grateful parent, volunteer or grantor, put it somewhere where you will see it daily.  Changing the landscape of your office space/work area will greatly improve how you react to the daily grind.

2) Send 3 positive emails a week 

We often forget to let one another know that a recent project, meeting, presentation, etc. was done well.  Many people are accustomed to giving and receiving negative feedback or criticism in the workplace.  When I was a teacher, we would constantly be in contact with parents of students with low grades or behavioral issues in class.  To provide some balance, I made it a point to send emails to the student’s parents that never heard from us.  These were the students with average to high grades, worked well with others and were overall courteous and respectful of others.  Everyone deserves to be celebrated, and just like physical gifts during the holidays, positive feedback is a powerful mood changer to both the giver and receiver.

3) Re-establish short term goals with your manager

It is a great goal to sit down with your supervisor every week, but if your organization is like most, the business of the work that you do comes in the way of this plan.  Take time to reconnect with your manager about your specific role in the business, and any changes that either of you would like to see by year end.  Don’t let miscommunication or lack of communication come in the way of your effectiveness as an employee during these busy months.  Be excited about the work you are doing and make sure you higher-ups know what you are working on!

4) Go for a mid-day walk

Although you may have access to some of the most advanced cloud technology to run your nonprofit, it is always a good idea to get a break from the screen and go for a walk.  According to one study, only 1 in 5 Americans step away from their workspace for lunch.  Even if you wind up working through lunch, take 20 minutes to go for a walk at least 3 times a week.  It will help clear your mind and will also start to get you in shape for those summer days on the beach!

5) Place your organization’s mission in a visible place

Our cloud accounting software helps organizations have success because we’ve recognized that nonprofits operate differently than for-profit companies.  When your bottom line isn’t related to dollars and cents, it can be difficult to see progress and growth as a company.  A for-profit company can easily measure their quarterly profits and expenditures.  The health of a nonprofit is evaluated on the impact of their funds, often times reporting back to donors on how funds were dispersed.  Social innovation can be much more difficult to pinpoint, so we recommend putting your organization’s mission in a place where you and anyone else that walks in your door can see it and remember to focus on the cause at hand.

Try at least two of these this week.  Do you have an easy way to stay motivated that works for you?  Leave a comment below to share!

Nonprofit Accounting Software

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What Is Cloud Accounting Software Fri, 11 Mar 2016 16:24:48 +0000 Cloud accounting software is the fastest growing segment of the accounting software market.  By harnessing the power of the cloud, companies can reduce costs while improving effectiveness and maximizing their financial management.  Business accounting software that’s not cloud-based is more expensive and much more difficult to maintain.  It can consume excessive amounts of money, time and effort. Cloud-based software will save your company time and money.

The Challenges of Traditional Accounting Software:

  • The data in the system is not protected
  • The application software is not up to date.
  • It only works on a limited number of computers which is a part of the licensing agreement.
  • Data is often moved from computer to computer using USB drives; this is neither secure nor reliable. It is a very dangerous way to move important information.
  • Only a limited number of key employees have access to the software; this means the necessary information is not available to the people who need it promptly.
  • Backups are costly as well as time-consuming; this means the information may not be backed up on a regular basis.
  • Upgrading the software can be difficult and take key employees away from their primary duties.
  • An IT staff is costly.
  • Customer support is slow and service contracts are expensive.

The Benefits of Cloud Accounting

As a business owner, you are likely concerned about the security of your financial data. The cloud is far more secure than any computer.  Recent events involving the encryption of Apple’s mobile phone have shed light on how well data is protected. The cloud is the most secure place to store your financial information. That data will never be stolen, suffer a hard disc failure, or get hacked.

  • Eliminate the cost of the IT staff needed to install and maintain locally based hardware and software.
  • Reduce utility costs.
  • Securely access your information from anywhere in the world at any time.
  • Better data security.
  • Save on training costs.

Additionally, the levels of access to critical information by other users can be strictly controlled. This allows for multiple users to access the information necessary for the jobs they perform.  Cloud-based software companies ensure that the security and privacy of data about you and your organization are always airtight.  If you use online banking, then you are already prepared to use cloud accounting.

Mission Critical Cloud Hosting N+1 Redundancy

data center servers and storageI thought I’d add a little fun information about the data centers that host cloud-based applications and store your data. The data center buildings themselves are state of the art. They are designed with climate control so the air is maintained at temperatures that keep the application servers, file servers and data storage systems cool for better performance and reliability.

The buildings also have highly advanced air filtration systems to eliminate dust particles that would clog the system fans and cause excess heat by blanketing the motherboards. Data centers also mirror your data at the building level with redundant point-to-point connections to other data centers out of the region in case of a disaster.

There is no single point of failure due to N+1 redundancy. This means that your applications and data are shared by multiple computer and storage systems that are connected in three’s. If a CPU, power supply, network adapter or hard drive ever fails there will still be two up and running maintaining redundancy. Also, if a component fails the administrators are notified immediately so they can then hot-swap the failed component with a new one all while the systems are still running.

Five benefits of cloud-based accounting software

  1. You have a complete overview of your financial data, in real-time.
  2. Utilizing multi-user access enables effective interaction for your entire financial team.
  3. Automatic updates mean you can spend more time taking care of the work instead of maintaining the process.
  4. There is nothing to install.  Backups are done automatically.  Updates are free and available instantly.
  5. Costs are reduced because updates, wasted administration time, and server failures are not issues.  These functions are managed by the software service provider.

Enhance your success by accessing cloud-based software and information

fund accounting in the cloudThe true effectiveness of cloud-based accounting software is in the flexibility it gives you to run your business from work, home, or on the go. There are applications (apps) available for laptops, tablets, and phones that empower you and your key employees to access necessary information as it is needed. You can be confident that you have accurate, up-to-date information on how your business is doing, regardless of where you happen to be.

Much More Efficient Software Deployment

Software updates can be developed and delivered faster and more easily in the cloud. This means you don’t need to worry about installing the latest version, and you’ll get access to new features instantly. With cloud accounting software, you have the option to run your business remotely, from anywhere in the world. And when data is fluid and accessible, the possibilities are endless.
Nonprofit Accounting Software

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Why Use NonProfit Accounting Software Thu, 25 Feb 2016 20:11:30 +0000 Accounting Software Helps Control Costs

choosing nonprofit accounting softwareOne of the best ways for any business to manage expenses and maximize profits is to use accounting software.  Well designed accounting software will help any business to govern costs while boosting the efficiency with incoming cash flows and payments, outgoing bill payments and liabilities, and payroll are handled.  This is an important component of all well managed organizations.

Core Modules

There is a very large array of options available for accounting software systems in the marketplace today.  Most packages will include all of the vital core modules such as:

  • Accounts receivable,
  • Accounts payable,
  • General ledger,
  • Billing,
  • Stock and inventory
  • Purchase orders,
  • Sales orders, and
  • Bookkeeping

Non-Core Modules

The best packages will include non-core modules such as:

  • Debt collection,
  • Electronic payment collection,
  • Expenses,
  • Payroll,
  • Reports,
  • Purchase requisition,
  • Reconciliation, and
  • Departmental accounting.

NonProfit Accounting Software

There is also a bunch of industry specific accounting software systems geared to the specific needs of that particular line of business. I believe one of the most important of these is the creation of non-profit accounting software. This is a suite of accounting tools that are based on the highly specialized needs of the 501 (C) (3) industry.

Built-In Safeguards

the benefits of nonprofit accounting softwareEvery nonprofit can realize the benefits from a nonprofit accounting software package.  Even small organizations that make only a few basic transactions a month like deposits, withdrawals, and invoices can benefit from nonprofit accounting software.  For these smaller organizations, an application like Microsoft Excel is not sufficient. In fact, Excel can be very dangerous as an accounting tool, because there are no built-in safeguards to keep you from deleting a transaction or accidentally duplicating or deleting a line on a report.

What To Look For When Selecting NonProfit Accounting Software

When considering specific nonprofit accounting software, there are a number of factors which should be kept in mind:

  • What are the specific features?
  • Is the software accessible to all levels of users or just the accounting department?
  • Are work-around solutions necessary outside of the software?
  • Will additional data manipulation with Excel be required?
  • Is specific training easily available?

NonProfit Accounting Software Specifics

Specific non-profit accounting software must also take into consideration the specialized needs of the 501 (C) (3) industry. These will include:

  • Fund accounting,
  • Grant management,
  • Specific reporting for the Board of Directors,
  • Budget management,
  • Accessibility for input at all levels,
  • And available training for all employees.

Accounting Software That Meets The Needs

nonprofit accounting software featuresIt is important to use nonprofit accounting software that meets these specific needs. 501 (C) (3)’s are very particular in their needs and requirements.  Failure to take these specifics into consideration complicates and frustrates nonprofits from realizing their mission to serve people, while adding to the burden of reporting requests and rules.

When these needs are fully met, nonprofit organizations are empowered to serve their communities, fulfill their missions, while meeting industry best practices, and all legal requirements.

As you look seriously into nonprofit accounting software, be sure to look carefully into the issue of training your staff.  Your accounting software will only be as effective as you need to be when your people are fully equipped to use the software.

Purchasing and integrating new accounting software is a major decision and a significant investment.  Non-profits are very specialized and unique in their accounting practices.  Take the time to carefully consider your options!

More Topics To Come

This article is the first of a series. Following this article we will discuss topics such as, “What Is a Nonprofit Organization And Is It For You?” We will be drilling down into more detailed subjects with topics about, “Fund Accounting,” “Grant Management,” “What is a 501 (c) (3),” and “Internet Marketing for NonProfits” to name a fewSo, stay tuned there is more to come

Nonprofit Accounting Software

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NonProfitPlus, A full Featured, Cloud Based Nonprofit Accounting Software Suite, Powered by Acumatica, Will Revolutionize Your Business Process. Thu, 18 Feb 2016 19:52:14 +0000 February 16, 2016

Accounting software with new technology that meets the specific needs of 501(c) (3) organizations.

NonProfitPlus, powered by Acumatica, is pleased to announce our new nonprofit accounting software.

NonProfitPlus is a cloud accounting solution which recognizes that 501(c) (3) organizations are unique in the way they recononprofit accounting software in the news photord and report activity.  For example, rather than tracking grants in a project accounting module, this product allows them to use a native grant management module.

Modular Functionality

This specifically designed software will streamline the way companies track fund accounting, grant management, and manage restricted accounts without using “work-around” solutions and additional data manipulation in Excel.

By using cloud accounting technology that requires no on-site maintenance, our functionality mirrors the natural business processes of a nonprofit organization.  NonProfitPlus has your back from the point of requesting goods and services to paying for those services, all the while keeping your board-approved budget in mind.  Reporting on your finances is a breeze and can be customized for your organization with our powerful report writer.

Unlimited Users

The unlimited user model allows everyone to access their accounting software, not just financial users/administrators.  A benefit of being in the cloud is that users can access their accounting software anywhere, from any device.  Our native mobile application allows users to submit expense receipts and make approvals on the go.  Unlimited user access allows everyone from the boardroom to volunteers the ability to access only the parts of the system they need to work, such as high-level report dashboards for board members to time card for time tracking for volunteers.

“NonProfitPlus empowers organizations to effectively manage their finances. This new technology simplifies tasks, reduces the chance of human error and allows you to better analyze your true financial picture,” said Bill Dean, CPA, CEO and President of NonProfitPlus.

NonProfitPlus incorporates many important features such as, built-in cloud security managed by the platform. Features such as server side logic, detailed access controls, and robust authentication are automatically available.

Historically, Nonprofits have been forced to manipulate a for-profit accounting system to work for their sector.  The other alternative has been to use off-the-shelf products that require users to spend hours in multiple platforms and excel.  “NonProfitPlus is a game changer this way – An accounting suite engineered for nonprofits delivered on the latest and greatest cloud technology” said Product Manager, Jeremy Potoka.

In the final analysis, this robust cloud based system allows organizations to process work efficiently as well as effectively without adding burdens that cripple the workforce.

About NonProfitPlus

NonProfitPlus is a leading provider of cloud business management software that empowers nonprofit organizations to effectively manage their finances.  Built on the Acumatica Cloud ERP platform, NonProfitPlus offers new and flexible technology that allows nonprofits to drive growth and achieve success in their programs.  NonProfitPlus is a recognized brand of Accounting System Integrators, LLC and is headquartered in New England with offices in North Haven, CT and Portland, ME.  ASI has been providing accounting solutions and integrations for over 25 years


140 Washington Ave
North Haven, CT 06473
Phone: 1 (203) 239-7740

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